Photobase is a unique, visually intuitive, business administration and customer relationship management software. Designed specifically for Professional Photographers, Videographers and Photography Studios, shooting Weddings, Portraits, Commercial and Events jobs. Photobase allows quick, secure storage, retrieval and tracking of Event Detail, Client Correspondence & Job Progress.

Create; Quotes, Sales Orders, Invoices, Receipts & Contracts. Store client email and SMS texts, print labels, manage your diary and export to iCal & Google Calendar. Photobase is a powerful database tool that will save you bags of admin time, leaving you more time for the part of the job you love! - taking pictures!

Key Features...

Contacts Dashboard with search filtering and easy import of existing contact data.

Built-in Calendar, publish and update Events in iCal, Google Calendar and export to .ics.

Excellent Transactional Document creation with your own header logo, print / export to PDF. 

Manage Accounts & Due Invoices. View turnover, profit, loss & cost and Export reports to Excel or PDF

Get the message across quicker with Built-in SMS Text Messaging for simple, direct client notifications.

Create unlimited Products and Pricelist Packages, for quick addition to Quotes, Invoices, & Sales Orders.

Built-in UK, US & Canada Google Maps, plus Mapquest or all your Event and contact addresses.

Fully integrated Email templating engine with data merge for speedy email creation.


  • Built, tried & tested by full time pro Photographers & Videographers
  • Unique event 'timeline' design jogs through events in date order
  • Create Quotes, Sales Orders, Invoices, Receipts and export to PDF
  • Link job purchases and expenditure to shoots and stay on top of outgoings 
  • Track job workflow and deliverables from start to finish 
  • Publish to, and update events in iCal / Google Calendar and view on mobile devices
  • Consolidate email & text message correspondence. 
  • Day Sheet & Client Schedules display all info ready for the event day
  • Digital asset management utility for quick reference & handling of Photosales
  • Accounting & Reporting features with date range & status filtering, export data to CSV, MS Excel etc.
  • Multi Currency - £, $, €, ¥ & VAT enabled
  • Mobile, light (non system intensive) software
  • Free 'Q&A' or 'Getting Started' screen sharing tutorials available
  • Network share accessibility for up to five users in the same studio*

Go Mobile!...

Wherever you are, take your business with you, update client details onsite on your laptop, at a home visit or at the wedding venue,  no WiFi required. No struggling for an internet or cloud based software sync connection. No double entry... just quick, simple, business admin,  anywhere. If you have WiFi on location, send client documents, pdf's, emails and sms text notifications wherever you are.

Try a fully functional 30 day free trial of Photobase... with full customer support, a dedicated Facebook Group full of fellow users and lots of free HD video tutorials to help you learn your way around Photobase and it's many professional time-saving features. 


Photobase User Testimonials

I’d recommend Photobase to any photographer, the benefits are just endless”
— Karl Bratby FBIPP, Nottingham, UK
So many useful functions, I can manage my business admin and my wedding clients with ease”
— Jon Hindmarch, Newton Photograpy, Derby, UK
Photobase is a godsend, it’s freed up so much time, I can get on with the creative stuff I love, and sort my day to day admin in a flash!”
— Darren Cresswell Photography, Leicestershire, UK